Academic Policies, Procedures, and Regulations

Academic Standing

In order to earn one of the degrees offered by the University, the student must:

1. Satisfactorily complete all the course requirements prescribed by the University Catalog.
2. For Undergraduate Baccalaureate Degrees earn at least a “C” average (defined as a grade point average of at least 2.00) over all coursework completed.
3. For Graduate Degrees earn the minimum GPA as defined by the the academic program.

The grading system employed by the University is:

*The Incomplete grade may be assigned by the instructor if work in a course has been of passing quality, but is incomplete for reasons beyond the student’s control. The “I” grade indicates that a substantial portion of the coursework has been satisfactory but not entirely completed as of the end of the semester. The “I” grade is applied only in cases where the student is unable to complete the course during the term of enrollment due to serious illness or other extreme factors beyond the student’s control. An Incomplete Contract specifying the work to be completed and the due date for a final grade is required and must be signed by the instructor and the student. The grade of “I” is recorded on the transcript and is not calculated in the cumulative grade point average. Students who receive the “I” grade will not be placed on the Dean’s List for that semester.

The grade of “I” must be resolved by the end of the add/drop period of the next semester (an Incomplete in the fall semester must be resolved by the end of the add/drop period in the following spring semester; an Incomplete for the spring or summer must be resolved by the end of the add/drop period in the following fall semester). An extension beyond this timeline may be requested by the faculty member and must be approved by the Registrar.

When the course is completed, the final grade will be entered for that course and used to calculate the cumulative average. Unresolved “I” grades are converted to “F” grades.

**The IP (In Progress) and NG (No Grade) grades are used at the discretion of the faculty member for such things as research, independent study, etc. and are not included in the calculation of the academic average.

Calculating the GPA

The measure employed to gauge the student’s total progress is the cumulative grade point average (GPA) which is calculated as follows:

1. For each course the number of credits is multiplied by the quality points earned per credit (for example, a 3-credit course in which the student earns a “C” grade yields 3 x 2 = 6 quality points).
2. These quality point totals are summed for all courses attempted (courses completed as well as courses in which the grade of record is “F” to obtain a grand total of quality points earned. Pass/Fail courses are not used in the computation of the GPA.
3. Total earned quality points are divided by total attempted credits to yield the cumulative academic average.
4. Courses may be repeated an unlimited number of times. Although the course will appear with a grade each time it is taken, only the highest grade is calculated in the GPA, and credit is received only one time.
5. The grade for a course repeated after graduation is replaced, however the original grade remains in the graduation GPA.

Academic Honors

Dean’s List:

Full time students who are degree candidates and who have excellent academic records will be included on the Dean’s List for a given semester if they meet the following criteria:

• Pass all courses taken during the semester
• Pass 12 or more credits, degree-bearing or institutional, in the semester
• Have a semester average of 3.5
• Have no record of disruptive classroom behavior, or of other violations of campus-life policies.

Part time students who are degree candidates and who have excellent academic records will be included on the Dean’s List for a given semester if they meet the following criteria:

• Pass all courses taken during the semester
• Pass 6 or more degree-bearing credits in the semester
• Have a semester average of 3.5
• Have no record of disruptive classroom behavior, or of other violations of campus-life policies.

The Vice President for Academic Affairs is pleased to acknowledge those who have earned a place on the Dean’s List at the close of each semester. Appropriate media coverage is released by the Office of Communications and Public Relations as well.

Academic Integrity

Any substantiated dishonesty, including cheating and plagiarism, in examinations, reports, themes, class or laboratory work will result in the following actions:

First Offense: The instructor will either (1) fail (zero) the student in the assignment/exam or (2) fail the student for the course. The decision is at the discretion of the instructor based on the policy stated in the instructor’s syllabus.

Second Offense: Automatic failure in the course and subject to suspension from the University upon recommendation by the instructor or Vice President for Academic Affairs.

Third Offense: Automatic suspension from the University for one or more years as determined by the Vice President for Academic Affairs.

The office of the Vice President for Academic Affairs will monitor each incident to determine if incidents of academic dishonesty have occurred with the student in other classes. A student who has been assigned a grade “F” due to academic dishonesty will not be permitted to withdraw from the course and receive a grade of “W.”

Academic Grade Changes

Once a final grade is recorded in the Registrar’s Office, it cannot be changed except to correct a documented error made by the Instructor or Registrar. A student who believes a final grade is incorrect has one year from the time the final grade was issued to challenge the grade. The instructor must document the error in writing and the grade change must be approved by the Dean for the department that runs the course.

Academic Grievance

Students have the right to present a grievance free from interference, coercion, discrimination or reprisal. The Grievance Form is available on the registrar’s office website. The following steps must be followed in the event of an academic grievance:

1. Student confers with the instructor in an effort to resolve the disputed issue.
2. If the issue cannot be resolved at this level, the matter may be brought to the attention of the Department Chairperson/Program Director of the department in which the issue is being raised. If the instructor involved is the Chairperson/ Director, the matter may be directed to the appropriate Dean of Academic Administration. The grievance or dispute must be thoroughly documented in writing when being brought to the instructor’s supervisor.
3. If the Chairperson/Director or Dean is unable to resolve the matter, a written complaint may be presented to the Academic Standards Committee. The chairperson of the Academic Standards Committee will appoint a panel of three Committee members to investigate the grievance and make a recommendation within thirty days.
4. The recommendation will be reviewed by the Academic Standards Committee as a whole and then forwarded to the Vice President for Academic Affairs. The Vice President for Academic Affairs may accept the Academic Standards Committee’s recommendation or pursue the matter further with the parties involved. The decision of the Vice President for Academic Affairs is final.

Academic Year

The academic year consists of 30 weeks of instructional time, during which the student is expected to complete a minimum of 24 semester hours.

Academic Progress Policy

Academic Probation / Dismissal

The academic records of all students are reviewed at the end of each semester. The following credit/Cumulative Grade Point Average (GPA) scale is used to determine whether a student is in good academic standing and maintaining Satisfactory Academic Progress, is placed on probation, or is subject to academic dismissal. Dismissals will take effect at the beginning of the next semester. Students who are currently enrolled in Summer or Winter courses will be permitted to remain in those courses. Non-matriculated students may be subject to academic probation or dismissal at the University’s discretion. This progression scale is aligned with federal financial aid regulations regarding Satisfactory Academic Progress:

• After 1-32 credits completed

In order to maintain Satisfactory Academic Progress, a student who has completed a maximum of 32 credits* at Delaware Valley University is required to earn a GPA of 1.75 or above.

If the GPA is between 1.00 and 1.74, the student is placed on academic probation. If the GPA is below 1.00, the student is subject to academic dismissal.

For those students who have been placed on academic probation, academic course loads for the subsequent semester are limited to 13 credits, and the student will be required to meet with Academic Support Services.

• After 33-64 credits completed

In order to maintain Satisfactory Academic Progress, a student who has completed a minimum of 33 credits*, but no more than 64 credits, at Delaware Valley University is required to earn a GPA of 1.85 or above.

If the GPA is between 1.5 and 1.84, the student is either placed on or continues on academic probation. If the GPA is below 1.5, the student is subject to academic dismissal.

• After 65 credits completed

In order to maintain Satisfactory Academic Progress, a student who has completed a minimum of 65* credits at Delaware Valley University is required to earn a GPA of 2.00 or above.

If the GPA is below 2.00, the student is either placed on or continues to be on probation, or is subject to academic dismissal.

* Only includes credits that are graded on A to F scale; and excludes Pass/Fail courses and those institutional credits that are not part of a student’s degree requirements

Appeal Process

A student who has been placed on academic probation or academically dismissed may appeal the decision to the Academic Affairs Committee consisting of: the Vice President for Academic Affairs, the student’s major area dean, and the Registrar.

Academic Renewal

Students who have been readmitted to the University after two years of absence may opt to have all coursework with a grade less than “C” not calculated in the cumulative GPA or counted for graduation. All applicable course work accepted by the Department Chair/Director and the Registrar with a grade of “C” or better will count toward the cumulative GPA and graduation. All course grades will show on the academic record and the record will be noted  as Academic Renewal at that time. A student may apply for and receive Academic Renewal only once.
Students who have been granted Academic Renewal are not eligible for graduation honors.

Academic Renewal will be considered when:

1. the student has not been actively enrolled at Delaware Valley University for two or more years; and
2. the student has completed at least 12 credits of course work at any accredited higher education institution; and
3. earned a cumulative GPA of at least 2.5.

Adding/Dropping Courses

Students are permitted to add courses for the first seven calendar days of the semester and/or drop courses for the first 14 days of the semester. Students may add and drop through Student Planning without an advisor’s signature or in person at the Registrar’s Office with the appropriate form and advisor’s signature. Courses dropped during this period are not recorded on the student’s transcript, and courses cannot be added to the student’s schedule beyond this period. Students may not change full-time/part-time enrollment status after the add and drop period.

Withdrawing from Courses

From the third through the tenth week of classes in a semester, students who want to withdraw from a course must submit a “Withdrawal from Course” form to the Registrar’s Office. (Withdrawal from a course may not be done through Student Planning.) After the 70% of of the course is complete students will receive a letter grade for the course.

Address Change

It is important that a student keep the University informed about address changes. Notify the Registrar’s Office either in writing or by submitting the Change of Address form.

Animal Use Policy (Academic)

As a student at Delaware Valley University , you may be required to use living or deceased animals in class. Procedures which involve the use of animals have been reviewed and approved according to state and federal regulations and by the Institutional Animal Care and Use Committee (IACUC), where applicable. Procedures that involve the use of animals are designed to allow students to acquire skills they will need in their chosen career fields after graduation.

A list of activities will be given to students as part of each course syllabus. Any student who has a moral or ethical objection to performing a procedure should carefully consider whether this course of study is right for him/her. If a student objects to performing a specific procedure, the instructor may designate a required alternative to the procedure. If the instructor does not provide an alternative, it is the responsibility of the student to find and provide an acceptable alternative. All alternative procedures must be reviewed and approved by the instructor of the course and the department chair at least one week prior to performing the original procedure. If no alternative is found, or an alternative is not approved by the instructor and department chair, the student is responsible for performing the originally scheduled procedure. Refusal to perform required procedures will result in a failing grade for that class assignment and all future assignments requiring that procedure.

Attendance Policy

Regular attendance is expected of all students at Delaware Valley University . With Experiential Learning being one of the hallmarks of our curriculum, DelVal faculty plan instruction with an emphasis on participation and student involvement. You should attend every class and consider an absence a rarity.

Faculty members will outline their attendance policies in their course syllabus, as well as any effect on course grades due to poor attendance. They will also make reasonable allowances for extenuating circumstances, such as serious illness or death in the immediate family.

It is your responsibility as the student to work with the faculty member in case of a rare absence, understanding that some exams or other coursework cannot be made up.
Students who are frequently absent, or who are absent for long periods (several days), should expect their grades to suffer. As a general rule, missing the equivalent of more than two weeks of classes (more than 4 classes in a two-day-a-week course) for any reason will put you in jeopardy of failing the course.

Students on an athletic team or who participate in an extra- or co-curricular activity that requires them to miss class occasionally should speak with the professor the first week or classes or as soon as they know of the conflicts. They should provide the faculty member with the known dates of the school-sanctioned absences. Students who know that their activities will cause them to miss a significant number of classes should refrain from registering for certain courses or time slots if at all possible. Should a game or activity be scheduled after the beginning of the semester, the athletic office or sponsor will send the affected faculty members a list of students participating; however, students should also talk with faculty members directly about the expected conflicts.

Students who are not doing well in a class may be prevented from attending an optional activity.

If you do experience an extenuating circumstance that requires you to miss significant class time, you should immediately contact your faculty members as well as your dean’s office. If your absences will be frequent or prolonged (more than one week) and occur during the withdrawal period, it may become necessary to withdraw from the course. If a situation arises after the withdrawal deadline, you should discuss the issue with your dean.
As a student, it is your responsibility to attend class or to take responsibility for any work missed due to an absence, provided the faculty member’s policies allow it to be made up.

Auditing Courses

Students must register to audit a course and may not change the audit status once registered. Students may change from taking a course for credit to audit up until midterm (the last date that midterm grades are due according to the published academic calendar), but once registered as audit may not change to credit. The cost to audit is half the regular tuition charged. After the add/drop period, no refund is given for the change of status to audit. No University credits will be awarded for auditing a course and students are accepted on a space available basis. The course will appear on the student’s transcript with the final grade of AU.

X. Core Curriculum General Education Requirements  

Course Challenge

Students in good academic standing (2.0 GPA or higher) who believe they have at least an average (“C” or better) competence in a course’s subject matter may petition the Registrar’s Office to challenge the course. Not all courses may be challenged. All prerequisites must be satisfied prior to challenging a course. The student may not have been previously registered for the course. Unsuccessful challengers are not permitted to challenge the same course again. The fee for a course challenge is not included in regular tuition charges. The student will consult with the Chairperson of the course’s department to request an appropriate instructor to administer the challenge. The instructor will determine the basis upon which the challenge will be assessed and will confer with the student in preparing a portfolio of evidence in support of the student’s contention of competency. A successful course challenge is graded with a grade of “CC” which does not affect the GPA. Students may petition to challenge a course at any time during the semester, but the challenge must be completed within the semester in which it was approved.

Credit Hour Policy

Credit Hour: One hour of classroom or direct faculty instruction and a minimum of two hours out of class student work each week for fifteen weeks for one semester.

Face to Face (On-site) courses: A three-credit course is comprised of three hours of classroom or direct faculty instruction per week for fifteen weeks for a total of 45 hours of direct faculty instruction. Additionally, it’s expected that on average students spend six hours per-week on out of class student work for the duration of the semester.

On-Line Course: The expectations are the same as an on-site course, except that the instruction as well as all interactions between instructor and students happens asynchronous via a learning management system.

Hybrid Course: The expectations are the same as an on-site course, except that the interaction between instructor and students occurs synchronously like on-site courses (minimally 60% -75% of the course) and asynchronous (the remaining 25% - 40% of the course) similar to on-line courses, via a learning management system.

*For internal purposes of awarding PHEAA State Grant Delaware Valley University considers a hybrid course as an in classroom course for awarding and credit reporting purposes. This is a course that delivers at minimum 60-75% of the course through class room instruction. 

Diagnostic Testing Requirements

Students are placed into Mathematics and English courses based on SAT and ACT test scores. Diagnostic testing may be recommended for students to determine accurate placement.

It is strongly recommended that students who are required to take two or more of the developmental courses enroll in one or more of these courses prior to coming to Delaware Valley University.  These courses may be taken at Delaware Valley University during the summer or at any other post-secondary institution.

English Diagnostic Assessment

All incoming students are required to submit SAT or ACT scores prior to their first English course.

• ACT English score of 17 or below will place students into EN-0012, Fundamentals of Writing. Students that score higher than 17 will be placed into EN-1101, College Writing I.
• SAT Evidence-Based Reading and Writing of 480 or lower are placed in Fundamentals of Writing (EN 0012). 481 or higher are placed in College Writing I (EN-1101)

Exceptions are as follows:

• Students who have received transfer credits in English Composition
• Students who have received a score of 3 or better on the AP English exam

The SAT and ACT essays are designed to assess the student’s preparedness for college-level courses offered by the English department. Based on the results of these exams, the English department will recommend which course is most appropriate for the student. Because the goal of the diagnostic testing process is to maximize the opportunity for success, the student may not register for a course at a level higher than the English Department’s recommendation.

Mathematics Diagnostic Assessment

The Mathematics and Physics Department utilizes the SAT-Mathematics section as the primary assessment for determining the best course for an incoming student at the University so that each student’s opportunity for success is maximized.  The criteria are as follows:

• Students who score below 500 on the new SAT-Mathematics section will be enrolled in MP 0010, Fundamentals of Algebra.
• Students who score 501 or higher on the new SAT-Mathematics section but less than 640 will be enrolled in MP 1102, College Algebra.  Students in this range whose academic programs prefer that they begin with MP 1203, Elementary Functions, or MP 1210, Applied Mathematics, can complete a diagnostic assessment during the Summer Orientation and Academic Registration (SOAR) program to determine appropriate course selection.
• Students who score 640 or higher on the new SAT-Mathematics section may enroll in MP 1204, Calculus I, or a lower-level Mathematics course based upon program requirements.

Some exceptions to these criteria are as follows:

• Students who have received advanced placement (AP) credit for MP 1204 Calculus I
• Students who have received transfer credit for a mathematics course taken at another institution and approved by the Delaware Valley University Mathematics and Physics Department as equivalent to MP 0010, MP 1102, MP 1203, MP 1204, or MP 1210.

ACT Placement Scores

•  ACT Score 0-16 = MP-0010 Fundamentals of Algebra
•  ACT Score 17-24 = MP-1102 College Algebra
•  ACT Score 25+ = MP-1204 Calculus

Disruptive Behavior

Disruptive behavior in the classroom is defined as any behavior that interferes with the process of teaching and learning. The disruptive behavior in the classroom policy is not limited to time spent in a traditional classroom, but extends to all academically related activities. Disruptive behavior, which may inhibit or interfere with normal classroom operation, includes but is not limited to:

• Refusal to comply with faculty direction
• Vulgar or offensive behavior
• Inappropriate, disrespectful , or uncivilized responses to the comments or opinions of others immediately before, during or after class
• Threats/challenges to do physical harm
• Excessive chattering
• Arriving late/leaving early without a reasonable excuse
• Use of personal electronic devices, such as cell phones, without permission
• Harassment, ridicule, or intimidation of other members of the class and/or the instructor

If the immediate situation warrants, the faculty member may require the student to leave the classroom or instructional site for the remainder of the class and, if necessary, summon Security to remove the student. If the situation requires the student to leave the classroom, the instructor must notify the Vice President for Academic Affairs and the Vice President for Student Affairs as soon as possible and in advance of the next class meeting.

If at any time, the instructor believes the student poses a physical threat to him/her or to other students, Security should be contacted immediately.

A student, whose classroom behavior is judged by the instructor to be disruptive, shall be informed by the instructor of his/her actions, and the following progressive disciplinary actions will be taken:

1. First occurrence: Oral reprimand, which will be documented on the appropriate form, with copies sent to the Department Chair, both Academic Deans, Vice President for Academic Affairs and the Vice President for Student Affairs.
2. Second occurrence: Written reprimand, which will be documented on a form, with copies sent to the Department Chair, both Academic Deans, Vice President for Academic Affairs, Vice President for Student Affairs, and Counseling. The student must respond with a written commitment to all of the above, including the Professor, to conform to classroom policy before returning to class.
3. Third occurrence: The matter will be referred to the Vice President for Academic Affairs and the Vice President for Student Affairs for further action.

Written reprimands will be tracked by the Office of the Vice President for Academic Affairs. If written reprimands are issued in two separate courses, the matter will be referred to the Vice President for Student Affairs. If a student is permanently removed from the course, a grade of “W” will appear on the transcript.

A student may file an appeal per Student Conduct guidelines.

Dual Degree

Under exceptional circumstances, a student may wish to earn two baccalaureate degrees. Students are not permitted to pursue degrees in the same academic department. The student must meet all requirements for both degrees including restricted and general electives for both degrees. Restricted and general electives cannot be shared, they must be different for both degrees. (example: Ornamental Horticulture 14 general electives and Agribusiness 14 general electives = total of 28 general electives.) All requirements for both degrees must be met prior to graduation. Students seeking dual degrees should meet with their advisors to discuss Experiential Learning requirements. The student will receive two diplomas.

Dual Major

A student may choose to pursue a second major concurrently with the major that was declared upon admission to the University. Students are not permitted to pursue dual majors in the same academic department. Dual major candidates must meet all requirements for both majors. General electives can be shared. The major with the higher number of general elective credits will be the one used to satisfy the general elective requirement. Required courses in one major, including restricted electives, cannot be used as a general elective in the other major. All requirements for both majors must be met prior to graduation. Students with dual majors should meet with their advisors to discuss Experiential Learning requirements. The student will receive one diploma listing the primary degree; the second major will be listed on the transcript only.

 Enrollment Status / Class Status

Students are considered to be full-time if they carry 12 or more credits per semester. Only full-time students taking 12 semester credits or more may live on campus. Full-time students are ordinarily limited to an 19-credit schedule each semester. Students in good academic standing may petition the department chairperson for permission to carry additional credits beyond that limit. Students who wish to register for 21 or more credits must have a minimum GPA of 2.8 and must obtain approval from their department chairperson and their school Dean. Students are ranked in classes according to the schedule of successfully completed credits indicated below.

Final Exams

The University’s policy is to schedule a final exam for every credited course at the end of each semester in both day and evening classes. The final exam period is utilized to bring closure to courses by evaluating, documenting and/or summarizing the learning experience. Some courses do not lend themselves to a traditional final exam (e.g. speech, techniques, design, and seminar). In these courses the final exam period will be utilized to bring an end to the educational experience using student presentations, individual student conferences or other appropriate educational activities. Exceptions to this policy must be approved by both the Department Chair and area Dean. Final exam periods are 2 hours in length, and can be on Monday through Saturday during final exam week. Final grades are due 72 hours after the final exam concludes. The due date for grades and a guide on how to enter final grades will be provided to faculty and adjunct faculty by the Office of the Registrar.

Grades

Midterm grades are submitted by faculty in accordance with the academic calendar. Final grades are submitted by the faculty at the end of each semester. Midterm and final grade reports are not mailed. Grades are available to students through Student Planning at my.delval.edu. The Registrar’s Office will not report grades to students over the telephone or by email. Students must contact instructors with questions about course grades. Students who require a midterm or final grade report from the Registrar’s Office must request the report in writing.

Graduation and Degree Requirements 

Students who plan to graduate must file an application for graduation with the Registrar’s Office. Failure to do so will preclude participation in Commencement.

For May graduation - filing date is November 30.
For December graduation - filing date is October 15.

The Registrar’s Office must be notified of any changes in Graduation plans and students must re-file the application if they fail to meet the requirements for that semester.

Students completing off campus coursework in their final semester prior to graduation must submit an official transcript, with final grades, to The Registrar’s Office no later than ten business days after the graduation date.

The course requirements for each of the degrees the University offers are summarized in the description of each Department’s program (see Graduate Degree Programs). All baccalaureate degree programs require satisfactory completion of the coursework specified for the program, including electives, plus 4 credits earned for successful completion of the Experiential Learning Program. The requirements for each degree are the same for all students seeking that degree, regardless of whether they initially enrolled at Delaware Valley University or transferred credits from another institution of higher education.

Students are subject to the academic requirements and policies contained in the catalog in effect during the semester in which the student is first registered as a matriculated student. If that first semester or term is during the summer, the student is subject to the catalog requirements for the following Fall. Students who change majors, minors, and specializations are subject to the catalog in effect at time of declaration. Students who have been inactive for a period of four consecutive semesters will be subject to the effective catalog at time of re-entry.

Part Time University students who have applied for degree candidacy through the Office of Continuing and Professional Studies are not required to take FY-9900. The credits for these courses are made up as general electives.Part time students must consult their program advisors regarding Experiential Learning requirements.

The ultimate responsibility for meeting graduation requirements rests with the individual student. Faculty advisors and the Registrar’s Office make every effort to assist the student so that work may be completed within the desired time period. The University cannot, however, assume responsibility for ensuring that the right courses are taken at the right time. Students shall obtain a Program Evaluation from Student Planning or request it from the Registrar’s Office to determine their academic status and progress. Deficiencies are noted on the Program Evaluation. It is the student’s responsibility to provide missing transcripts, make schedule changes and, if necessary and appropriate, obtain approved course substitutions to complete the program requirements for graduation.

Graduation Honors

Graduation honors are awarded to undergraduate students who have the appropriate grade point average as follows:

Students recognized for this academic achievement are awarded an honor cord to be worn in addition to their academic regalia at Commencement. Students achieving Summa Cum Laude wear maize and forest green cords; students achieving Magna Cum Laude wear maize and white cords; students achieving Cum Laude wear a forest green and white cords. Students must complete all academic program requirements prior to Commencement to be recognized for their achievement.

Commencement: Walking with Outstanding Requirements

Students who are missing no more than eight credits of required courses and/or electives may be permitted to walk at Commencement without receiving a diploma. Students requesting this privilege must have:

• No more than 8 outstanding credits of required courses and/or electives
• At least a 2.0 cumulative grade point average
• Fulfilled all other obligations (financial, etc.) to the institution
• Submit this request at least two weeks prior to Commencement. (The actual due date is listed on the request form.)
• Students completing off campus coursework in their final semester prior to graduation must submit an official transcript, with final grades, to The Registrar’s Office no later than ten business days after the graduation date.

Students granted this privilege will walk across the stage and have their names read with the rest of the graduating class, and their names will have an asterisk (*) in the Commencement program noting that the degree will be awarded when all outstanding requirements are completed.

Honors Program

The Honors Program is an educational enrichment program designed to enhance the educational opportunities and experiences of students admitted to the program by virtue of their exceptional promise (as newly admitted students) or their exceptional performance (as students already enrolled at the University).

The program consists of an Honors Colloquium offered to first- and second-year students followed by independent study programs in the third and fourth years. The Honors Colloquium is a discussion or seminar group that is focused on a broad theme of interest to society. It features guest lecturers, field trips and both faculty- and student-led discussions.

Students who satisfactorily complete all elements of the Honors Program will earn at least seven elective credits during their participation and will have the Honors designation placed on their official record. Their participation in the program is guided by the Honors Council, which oversees the program as a whole, and the specially selected Honors Faculty, who present the program elements.

Inquiries concerning the Honors Program may be forwarded to the Director of Admissions.

Independent Study

Matriculated students who have completed 92 or more credits in good academic standing (2.0 GPA or higher) may request to complete up to two courses by directed independent study. This alternative approach is a faculty supervised, self-paced student learning experience. Students should regard an independent study course as being at least as demanding as a regularly scheduled course and allocate the necessary resources of time and energy. Not all courses are available in an independent study format. Students must first make application to the Office of the Registrar within five business days of the start of a semester. A course syllabus, from the instructor of record, must be submitted to the Registrar before final approval is granted to begin the independent study. A copy of the syllabus will be forwarded to the appropriate department chairperson. The independent study must be completed and graded within the semester in which it is registered. In cases where a student is seeking an independent study to complete a graduation requirement, a student must pursue all other options in conjunction with the academic advisor to complete the requirement to obtain approval. Alternative options include, but are not limited to, DVU evening courses, course substitution, transferring an approved course from another institution, and deferring a course to a future semester. Independent study fees are not included in regular full-time tuition charges. Independent studies are charged by the credit and will be processed by the Bursar’s Office once all necessary approvals are obtained by the student.

International Baccalaureate Organization

Students who have completed International Baccalaureate (IB) courses at either the “Higher Level” (HL) or “Standard Level” (SL) and have successfully completed the corresponding IB examinations and obtained a score of 5 or higher on the Higher Level (HL) or a 7 or higher on Standard Level (SL) examinations may be entitled to credit at Delaware Valley University. Students should have official exam scores sent from IBO to Delaware Valley University. Review of exam scores and determination of credits awarded will be made by the appropriate department chairperson.

Hiatus & Withdrawal from the University

Changes in Student Status
Students are expected to be fully engaged in their academic program throughout their time at the University by attending class and other required educational activities, submitting coursework in a timely manner and making satisfactory academic progress. Students are also expected to adhere to published behavioral standards. Students are subject to change in their status as outlined below.

I. University-Initiated Separation
In extreme situations given the totality of the circumstances, the University reserves the authority to separate a student who poses a credible threat to the safety of any other person, or to the essential operations of the University. Such separations are made by the Dean of Student Development or designee, and may be temporary or permanent in nature. Appeals for reconsideration of any separation decision may be made in writing to the Vice President of Student Affairs, who shall consult with the Vice President for Academic Affairs in the consideration of such an appeal.

II. Hiatus
From time to time, students may need to take time away from the University under circumstances where they wish to maintain their status as an active student, eligible to return to enrolled status without applying for readmission. Delaware Valley University will grant qualifying students hiatus in accordance with this policy.
Requests for hiatus from the University are considered for a variety of reasons. These are the more common reasons, but they are not intended to be an exhaustive list:

• Health related
• Family circumstances (such as illness or death of a family member)
• Financial hardship
• Global educational opportunities
• Academic performance when affected by illness or family circumstances
• Unique non-academic opportunities
• Changes in military status
• Other reasons, such as volunteer work or taking time away from University to reassess one’s educational goals

A request for a hiatus is generally initiated by a student, although there are certain circumstances under which the University will initiate hiatus procedures. Regardless of who initiates the process, the grant of a hiatus will generally include conditions for return. Requests for a hiatus can be made here.

A. Request for Hiatus

1.  A request for a hiatus is generally submitted before the beginning of the semester but no later than the last day of add/drop of the semester for which the hiatus is sought. Exceptions are routinely made when the reason for the hiatus could not be planned, such as in health or family emergencies.
2. Requests for Hiatus must be submitted to the Associate Dean of Student Development (ADSD) in the Office of Student Affairs (Student Center 2nd floor). The ADSD will serve as the point of contact for gathering information about and communicating the University’s response regarding the student’s request. For a hiatus related to the pursuit of educational opportunities off campus, or when a hiatus is requested by an international student, the ADSD will consult with the Study Abroad Coordinator.
3. A request for a hiatus must contain:
   • a clear statement of the reason for the request
   • sufficient facts supporting the reason
   • an estimate, if one is available, of the duration of the leave
   • any records or documents that may be useful in considering the request (when a hiatus is for a medical or mental health reason, the student must include adequate documentation from the student’s treating health care provider).
4. The grant of a hiatus is at the discretion of the University. In considering a student’s request, the ADSD will consult with other University personnel as needed, such as Health Center staff, Counseling Center staff, and the student’s Academic Dean and/or Academic Advisor. The University will conduct an individualized assessment of each request for hiatus before a decision on the request is reached. In most circumstances, a grant of a hiatus will include conditions that must be met for the student’s return. The determination of the conditions for return will be based upon an individualized assessment of the student’s situation and the circumstances under which the hiatus is requested. When the request for hiatus arises from a medical or mental health reasons, significant weight will be given to the documentation from the student’s health care provider. Generally, a hiatus for health-related reasons is granted for an indefinite period of time.
5. The desire to avoid low grades unrelated to health, family issues or other unavoidable circumstances is not a proper use of the hiatus policy. Requests made on this basis will not be granted.

B. Notification and Appeal

The ASDS will notify the student promptly of a decision on any request for hiatus. The decision shall indicate whether hiatus is granted, the time period for any hiatus, and will identify, if applicable, any conditions for return. The student may appeal the decision to the Dean of Student Development. The decision issued by the Dean of Student Development is final.

When the request is student-initiated and the student is dissatisfied with the decision (including the conditions for return) or any decision on appeal, the student may decline the hiatus or may withdraw from the University. See III. Withdrawal.

When the request for leave is University-initiated, and the student is dissatisfied with the decision (including the conditions for return) or any decision on appeal, the student may withdraw from the University. See III. Withdrawal.

C. Record-keeping

1. Records related to a request for hiatus are maintained in the Office of Student Affairs in accordance with the University’s Annual FERPA Notification of Student Rights.
2. Given the sensitive nature of student records often associated with requests for hiatus, the ADSD will exercise discretion in the sharing of information.

D. Duration & Conditions of the Hiatus

1. Hiatus is granted for the remainder of a semester, a single semester or an academic year. When a student takes a hiatus during the course of a semester, either the grade of “Withdrawal” (W) or “Incomplete” (I) will be recorded by the Registrar for those courses in which the student is enrolled. Students eligible to utilize the grade of “Incomplete” should follow instructions in the University Catalog. Students are eligible to receive incomplete grades only if the leave begins six weeks or less before the end of the semester.
2. A student on a hiatus is completely separated from campus and may be on campus or at University-sponsored activities only with written permission from the ADSD. Generally, campus visits are limited to the handling of administrative matters related to the student’s hiatus.

Please note that the University’s policies for refunds and deposits are applicable when hiatus is granted during a semester.* See Appendix 5 to this document to link to University admission, expenses and financial aid policies found in the University catalog. *NOTE: For loan repayment purposes, students on a hiatus are considered withdrawn from Delaware Valley University. Students should consult with the Office of Financial Aid regarding their financial status.

E. Return from Hiatus

1. At the end of the hiatus, students are expected to return to full-time study at the University. In circumstances in which the hiatus was granted with criteria for the student’s return (e.g. health-related hiatus), the student must submit documentation which details that those criteria have been fulfilled.
2. The appropriate documentation must be received by the ADSD at least ten (10) business days in advance of the first day of classes of the term in which the student wishes to return. This advance notice is necessary to evaluate the request, consult with treatment providers as needed and make appropriate arrangements related to the student’s return (course schedule, housing, academic or other accommodations, etc.)
3. In most circumstances, students may not study off campus directly following a hiatus.
4. Students may request an extension to the hiatus prior to the expiration of the current hiatus by submitting a written request to the ADSD. Students who fail to return on time from a hiatus or any extension will be withdrawn from the University. Normally, hiatus may continue for no longer than two semesters before students will be withdrawn from the university. See III. Withdrawal. 

III. Withdrawal

Withdrawal from the University, whether voluntary, administrative, or required as a result of a student’s conduct or poor academic performance, discontinues one’s enrollment as a degree-seeking student.

If a student withdraws from the University with disciplinary matters pending, whether social or academic in nature, the matter may proceed to disposition at the sole discretion of the University. Under such circumstances, the student has all rights afforded under the policies of the University for such proceedings, including the right of participation. Any sanctions imposed, other than expulsion, shall be imposed should a student return to DelVal at a future date. A sanction of expulsion shall become effective immediately.

For those matters which did not proceed to disposition upon a student’s withdrawal, should a student seek to be readmitted, the disposition of the disciplinary matter will proceed at the time application for readmission is made and before a decision on readmission is made by the University. Note: See below for criteria for readmission.

A. Voluntary
A student may request to withdraw voluntarily at any time, with “W” grades being recorded for all registered courses if the withdrawal is made on or before the last day of classes. If withdrawal is granted during the final examination period, earned grades will be recorded. Students must contact the ADSD to obtain the appropriate forms and information, and schedule an interview. The ADSD will determine whether a withdrawal is granted based on information provided by the student requesting withdrawal. Note: See below for criteria for readmission. A request for a voluntary withdraw can be made here.

B. Administrative
Students who fail to register by the end of the course add period and who do not inform the Registrar’s Office of their plans will be administratively withdrawn. Such students may apply for readmission. Note: See below for criteria for readmission.

C. University-initiated
The University reserves the right, at any time, to require withdrawal of any student whose academic performance or personal conduct on or off the University campus is, in the sole judgment of the University, unsatisfactory or detrimental to the best interests of the University. Note: See I. University-initiated separation.

D. Readmission

1. Any formerly matriculated student who wishes to re-enroll must file a “Readmission Application”. Such applications must be submitted to the Registrar at least 30 days prior to the term in which the student wishes to reenroll.
2. Students must wait a full semester (not a summer session) after withdrawal from the University before reapplying. The student’s record while previously enrolled at the University will be considered in the decision, specifically to include a student’s academic, disciplinary and financial record. Students with outstanding business must resolve those matters prior to any consideration of their reapplication.
3. A student who is readmitted must meet the requirements for the degree in effect at the time of readmission. Favorable action in readmission does not necessarily constitute a guarantee of a space in courses, housing or any other University program.
4. A student whose average is below a 2.0 at the time of withdrawal may be eligible to apply for readmission by attending an accredited institution for one semester (not a summer session) with a full program of study, attaining a minimum average of 2.5 in those courses, and having no grades lower than a C. Military service or satisfactory employment for at least one year may be substituted for a semester of academic work. All applications for readmission for students whose average is below the minimum class average will be considered by the Vice President of Academic Affairs or designee.

IV. Suspension from the University

A. Sanctions for Violation(s) of Academic Integrity

1. A student suspended from the University may not participate in classes or other University activities and may not be on University property (except by appointment, arranged in advance with the Vice President for Academic Affairs or designee for the period of time specified in the notice of suspension.
2. Suspension extending beyond the semester in which action is taken shall consist of units of full semesters. In no case shall the suspension terminate prior to the end of a semester. Courses taken at another institution during this period of suspension will not be accepted for transfer to DelVal. Conditions for resuming active status on campus following suspension may be imposed by the University. See the Academic Integrity policy in the University Catalog.

B. Sanctions for Violation(s) of the Student Code of Conduct

1. For the individual, exclusion from classes, activities of the University, from residence halls, and/or use of facilities or other property of the University for the period of time specified in the notice of suspension (except by appointment, arranged in advance with the Dean of Student Development or their designees).
2. Students will receive “W” grades for all registered courses when suspension takes effect during the semester. Suspension extending beyond the semester in which action is taken shall consist of units of full semesters. In no case shall the suspension terminate prior to the end of a semester. Conditions for readmission may be specified. Courses taken at another institution during this period of suspension will not be accepted for transfer to DelVal. Conditions for resuming active status on campus following suspension may be imposed by the University. See the Student Code of Conduct.

Note: Students who are separated from the University during any semester for disciplinary reasons, either social or academic, lose the opportunity to receive University credit for that semester. Students who are separated from the University are not permitted on campus and may not participate in any University-sponsored function at any time, for any reason, during the period of their separation without express written permission from the Dean of Student Development or their designee.

V. Expulsion

Expulsion is a form of required withdrawal for violations of academic integrity or the Code of Conduct. A student who is expelled from the University does not have the privilege of readmission at any time. Expelled students are not permitted on campus or at any University-sponsored event at any time, for any reason.

Major: Declaring a Major

Students must declare a major prior to the registration period following their successful completion of 36 credits. A student with more than 36 completed credits may not be Undeclared (Day students) or listed as No Program (Continuing Education students). Day students must complete a Declaration of Major form (available at the Registrar’s Office). The approved form must be returned to the Registrar’s Office for the change to go into effect. Continuing Education students must complete an Application for Degree Candidacy form, which is available from the Continuing Education Office. Requirements for the completion of the degree are determined by the program requirements that are in effect on the date of the declaration.

Minor: Declaring a Minor

Students who wish to fulfill requirements for a minor must complete all credits before graduating from Delaware Valley University. Students may minor in any subject outside his/her academic major. The following applies:

1. the minor will consist of a minimum of 15 credits;
2. a minimum of 9 credits must be taken at Delaware Valley University;
3. approval by major and minor department chair or program director is required;
4. courses required for the major cannot be used to satisfy minor requirements.

Nontraditional Credits

Students may earn credits toward their degree via a variety of nontraditional strategies. Credit may be earned for successful completion of Advanced Placement Examinations (score of 3 or better) administered to high school students by the College Entrance Examination Board. Students who have acquired proficiency in a subject may elect to gain credit for that proficiency by satisfactorily completing either the College Level Examination Program (CLEP) or the DANTES program, both of which are administered by the Educational Testing Service. Credits earned through these programs are treated as transfer credits. Delaware Valley University’s Department of Continuing Education is an approved site at which CLEP tests may be taken. Contact the Department of Continuing Education for information.

Online Courses

Online courses are college level courses taught over the Internet. Delaware Valley University offers a number of courses online each semester.

Readmission 

Students who have withdrawn from the University may apply for Readmission through the Office of the Registrar. Application for readmission to the University must be received by the Registrar’s Office no later than 30 days prior to the semester start date. Students who have had two years of inactivity (four consecutive semesters) may be required to satisfy the program requirements in effect at the time of readmission. The department Chairperson in consultation with the Registrar will evaluate the completed courses and determine the requirements that must be satisfied for graduation.

Remedial Coursework/Institutional Credit

University preparation courses that are remedial or developmental do not count toward graduation requirements. The grades for these courses are not counted in the cumulative GPA, and they are not counted as electives. Remedial or developmental courses are counted during the semester in which they are being taken for enrollment and financial aid purposes, but are not included in the completed credits. For instance, a student takes 15 credits in his freshman year, 6 of those credits are for remedial courses. The student is considered full time in that semester, but will have only 9 completed credits at the end of that semester. This could have an effect on the student’s eligibility for financial aid in his/her sophomore year.

Repeating Courses

Courses may be repeated up to 3 times of times. Although the course will appear with a grade each time it is taken, only the highest grade is calculated in the GPA and credit is received only once. The grade for a course repeated after graduation is replaced; however, the original grade remains in the graduation GPA. Courses may be repeated at another institution; see Transfer Credits from Regionally Accredited Institutions for policy on transfer credits.

Three-Plus-One Program: Early Professional School Admission

Students wishing to apply for early admission to professional school may apply for the Three-plus- One Program. Applications for this program must be submitted to the Registrar’s Office before May 1 of the sophomore year. For more specific details, contact the appropriate Department Chairperson (Animal Science, Biology or Dairy Science), in the department this program is offered. Applications are available at the Registrar’s Office.

Transcript of Academic Record

The transcript of a student’s academic record is available in both unofficial and official form. The unofficial transcript is available to students through Student Planning for his or her own private use. Unofficial and official copies of a student’s academic transcript are available from the Registrar’s Office. The official academic transcript is printed on safety transcript paper or provided electronically, bears the University seal and the Registrar’s signature.

In accordance with FERPA regulations, no student’s academic record will be released to a third party without the student’s written permission.

The request for a copy of the academic transcript, unofficial or official, must be made by the student in writing or online, and must include the student’s signature, student ID number, name and dates of attendance at Delaware Valley University. Requests for copies of academic transcripts are fulfilled by the Registrar’s Office within three to five business days. There is a fee for an official transcript. The University will withhold the official transcript if financial obligations to the University have not been met. One unofficial copy will be released to the student if the student has an outstanding financial obligation.

Transfer Credits

Students transferring to Delaware Valley University from other regionally or nationally accredited institutions of higher education as baccalaureate candidates must complete at least 48 credits of coursework at Delaware Valley University, including at least 15 credits in the major. The maximum number of credits accepted for transfer will be 78. Only credits for courses in which a grade of “C” or better has been earned are accepted for transfer and only the credits (not the grades or quality points) are transferred. A grade of “D” will be accepted when the course is the first in a two-course sequence and the second course grade was a “C” or better.

A grade of “C-” will be accepted when it is part of a completed higher education degree (associate degree). For Students who have completed a higher education degree, a grade of “D” will be accepted when the course is the first in a two-course sequence and the second course grade was a “C-” or better.

Prospective, full-time undergraduate transfer students should make application to DelVal by contacting the Admissions office. The Office of the Registrar will evaluate transfer credits for students interested in full-time undergraduate study. Continuing education students should contact the Continuing Education office for admissions criteria and transcript evaluation. Courses are evaluated based on content. The University may require a course description or syllabus to be submitted in certain cases. Courses may not be accepted if they do not meet current content standards.

Transfer Policy for the Experience 360 program:

• Students who transfer 15 credits or more to Delaware Valley University should enroll in FY-9901- DelVal Experience II and are not required to take FY-9900 - DelVal Experience I.

• Transfer Credits - students who are seeking credit recognition for courses completed at a previous institution similar in scope to E360 courses and requirements (i.e. career development or internship courses):

  •    Student may be eligible to utilize transfer courses for the Academic Department’s E360 Requirements, subject to the approval of the Department Chair. Students must complete the E360 Transfer Credit form to apply transfer credits.
• Continuing Education students should contact that office to determine if current (and previous) work experience will satisfy the Experiential Learning program.

Evaluation of Credits for Second Bachelor’s Degree

Students who come to Delaware Valley University for a second degree who have an earned baccalaureate degree from another accredited institution will have the baccalaureate transcript evaluated by the respective department chairperson to determine the required coursework to complete the second degree. A grade of “C-” will be accepted when it is part of a completed higher education degree (associate degree). Students must complete at least 48 credits at DelVal with a minimum of 15 credits in the major, and also complete one credited activity of the Experiential Learning Program.

Internal Second Bachelor’s Degree

Students that have previously earned a bachelor’s degree at Delaware Valley University must complete a minimum additional 30 credits of coursework. The Core curriculum classes from the initial bachelor’s will be applied to the second degree. Students must complete all major program courses as outlined by the University catalog. The second degree student will be subject to the current catalog in place upon the student’s return for the second degree. Second degree candidates should consult their advisors about Experiential Learning Requirements. Students can not use general or restricted electives that were applied to the initial bachelor’s degree.

Veteran’s Benefits and Transition Act of 2018

Confirmation of Institutional Compliance with United States Code Section 3679(e)

A “Covered Individual “is defined as any individual who is entitled to educational assistance under chapter 31, Vocational Rehabilitation and Employment, or chapter 33, Post-9/11 Veteran’s benefits. 

• Delaware University policy permits any covered individual to attend or participate in the course of education during the period beginning on the date on which the individual provides to the educational institution a certificate of eligibility for entitlement to educational assistance under chapter 31 or 33 (a “certificate of eligibility” can also include a “Statement of Benefits” obtained from the Department of Veterans Affairs’ (VA) website  e-Benefits, or a VAF 28-1905 form for chapter 31 authorization purposes) and ending on the earlier of the following dates:

1. The date on which payment from VA is made to the institution.
2. 90 days after the date the institution certified tuition and fees following the receipt of the certificate of eligibility.

• Further, Delaware Valley University confirms that the school will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from VA under Chapter 31 or 33.

Students with Remaining Balance after VA Education Payment is Made

When a covered individual receives VA Education benefits which will not pay the entire tuition and fees for an enrollment period, the school requires that an additional payment be made for the amount that is the difference between the amount of the student’s total tuition and fees and the amount of the VA payment. The Student’s letter of acceptance will provide the required deadlines for submission of the relevant payment(s). Also, in order to ensure that the student understands the breakdown of costs and payments, the Bursar Office will prepare and submit to the student a financial statement which details the tuition and fees, the expected VA contribution toward tuition and fees, and the resulting balance owed by the student. This financial statement is reviewed and agreed to by both the school and the student before the beginning of the school term. As with all students who have an outstanding balance, the school reserves the right to impose a late fee, transcript hold, or diploma hold should a student not pay the agreed upon difference between the VA benefit payments and the amount due on the account.